Configure Outlook 2007 for use with Google Apps

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First Steps

  1. Password: You must set a Google-hosted password before you can connect to a mobile device or third-party email client such as Outlook or Thunderbird.
  2. IMAP: Be sure to enable IMAP in your Google Apps account.
  3. Username: The format of your Gmail user name will be eName@rams.colostate.edu rather than username@gmail.com.
    • When setting up POP or IMAP access to your Google Apps mail account, make sure to enter your full email address (eName@rams.colostate.edu) whenever you're asked for your username or address.

Outlook 2007 Configuration Steps

To set up your Outlook 2007 client to work with Gmail:

  1. Open Outlook.
  2. For new setups, select Do not upgrade.
  3. Click Yes.
  4. Enter your display name, email address (including 'ename@rams.colostate.edu'), and password.
  5. Select the 'Manually configure server settings or additional server types' checkbox.
    • Internet E-mail Settings
  6. Select Internet E-mail.
  7. Settings: name, full email address (including 'ename@rams.colostate.edu') ◦In the Account Type dropdown menu, select IMAP; enter the incoming and outgoing server names shown below. ◦In the 'User Name' field, give your full Gmail address, including 'ename@rams.colostate.edu' ◦After creating these settings, clicking Next takes you to the end of the setup.
    • Internet E-mail Settings
  8. In the Tools menu, select Options then Mail Setup. Under 'Email Accounts,' click E-mail Accounts.
  9. Select an account, and click Change above the list of accounts. Click More Settings, then the Advanced tab. ◦Incoming server must be 993, and must use SSL encryption. ◦Outgoing server can use 587, TLS encryption.
    • Internet E-mail Settings
  10. Click the Outgoing Server tab. Make sure that 'My outgoing server (SMTP) requires authentication' is selected. The radio button 'Use same settings as my incoming mail server' should also be selected.
    • Internet E-mail Settings
  11. Click OK < Next < Finish < Close < OK.