Beginning Monday, August 9th, all Microsoft Teams Meeting recordings will be saved to OneDrive for Business for users or SharePoint for meetings recorded within a Team Channel. Refer to the FAQs below for more information.
Microsoft Teams – Recording Meetings
Frequently Asked Questions
Why is the change being made?
Microsoft has mandated this change effective summer 2021.
What is the difference between a Meeting and a Channel Meeting?
Teams Meetings are just regular Outlook meetings but with a online meeting component. They are scheduled the same way traditional meetings were scheduled through Outlook or Teams. Channel Meetings are meetings scheduled on a channel inside of a Team. When you schedule a Channel Meeting, all members of that Team and/or Channel automatically have access to the meeting without needing an invite.
Channel meetings can be added through the regular “new meeting” scheduling process in Teams or can be scheduled directly from the channel.
Here is more information on Teams Channels.
Where will recordings be stored?
By default, all recordings will go to the OneDrive account of the person who clicked the record button. Instead of the meeting organizer receiving the email notification that their recording is ready. These meeting recordings will be stored in a special folder labeled Recordings in OneDrive for the person who clicked the record button.
For meetings hosted in the channel of a Microsoft Team, the recording is stored in the Team’s site documentation library in a folder named Recordings. Example: Teams name – Channel name/Documents/Recordings
Who can view recorded meetings saved to OneDrive/Teams?
For non-Channel meetings, all meeting invitees, except for external users, will automatically have access to the recording and can find a link in the meeting chat history. Similar to the current solution in with Stream, additional users, groups and external users can be granted access by the person who started the recording.
For Channel meetings, permissions are inherited from the owners and members listed in the channel.
The ability to share with course section groups, like existing functionality currently available in Stream, will still be available.
Are transcripts and closed captioning available for Teams Meetings recorded to OneDrive/SharePoint?
Closed captions are currently available only for Teams meetings that had closed captioning enabled during the meeting. If captioning is needed, it must be enabled at the beginning of each meeting. Transcription is automatically enabled when you press “Record”.
If transcripts need to be edited or added to a recording that did not initially have transcription enabled, the recording can be manually uploaded to Stream and have transcripts generated there.
Closed captions are supported for Teams meeting recordings for 60 days from when the meeting is recorded.
Closed captions aren’t fully supported if the Teams Meeting Recording is moved or copied from its original location on OneDrive for Business or SharePoint.
What will happen to existing recordings in Stream?
Videos and meetings stored in Microsoft Stream will remain in Stream for now. At some point, those videos will be migrated to OneDrive for Business or SharePoint as well. More information will be posted about that migration as it becomes available.
How can I watch a Teams meeting recorded to OneDrive/SharePoint?
Recordings will play in the browser directly from OneDrive for Business or SharePoint. If you choose to download the file, the recording will play using your default media player. Teams Meetings can be accessed through the chat history of your Teams client and will be located in the OneDrive folder of the person who clicked “Record”. Channel Meetings will show on the channel for which they are scheduled and the recording is stored in the Files tab for that channel.
The following limitations exist for Teams OneDrive recording storage today:
- Recording owners can not block a user’s ability to download a video.
- Closed captions aren’t fully supported if the recording is moved or copied from its original location on OneDrive for Business or SharePoint.
- Variable playback speed in OneDrive/SharePoint video player is not supported
- See this Microsoft support page for current and future functionality: OneDrive/SharePoint roadmap